Getting Started Guide - Mediaflux

Getting Started Guide for Mediaflux



Mediaflux is an application designed to manage all forms of digital media in collaborative environments, with metadata capture and version control. There are several interfaces available for accessing a collection stored in Mediaflux:


This document assumes that you have access to a QRISdata allocation provisioned for Mediaflux access and that you are a registered QRIScloud user with a QRIScloud Service Access Credential (QSAC).


Mediaflux Desktop

To access your collection using Mediaflux Desktop, you need to open your browser (e.g. Chrome, Internet Explorer, Safari) and enter the following URL:


For Mediaflux users at James Cook University, please enter the following URL to access Mediaflux Desktop:


You will be presented with the following screen:



The values to use for the three fields are:

  • Domain: Enter the value “qrisdata”
  • User: Enter your QSAC Username
  • Password: Enter your QSAC Password




On clicking the Login button, you are presented with the Mediaflux Desktop interface as shown below:



The left-hand panel has a number of icons, these are:

  • Reference Books: to access on-line documentation. 
    • Recommendation: Familiarise yourself with the Mediaflux Concepts and Mediaflux Desktop documentation
  • Asset Finder: the main tool that you will use for ingest and egress of data to a Collection.
  • Asset Map: provides a map centric view of data assets that have geospatial attributes.
  • Metadata Library: used to create and update metadata documents.
  • Access Management: for authorised users to manage domains, roles, and users within Mediaflux.
  • Dictionaries: are used to define words and associated definitions that can be referred to by metadata.


Asset Finder

On launching Asset Finder, you are presented with the following screen within the Mediaflux Desktop.



On expanding the qrisdata entry you will see all of your collections that have been provisioned in Mediaflux.

In the following screenshot, and for this example, Collection Q0183 is accessible based on access privileges granted by the Collection owner through the QRIScloud portal.




By right-clicking on the Collection or Sub-Collection (sub-folder), a drop-down menu appears with the options available:




If you have read-write privileges for the Collection you are able to:

  • Drag-and-drop assets (files) into the Collection or sub-collection (folder)
  • Create new sub-collections and assets within a Collection
  • Rename sub-collections and assets
  • Delete (Destroy) assets and sub-collections


If you have read-only privileges for the Collection you can view the hierarchy and assets.

Ingesting files to your Collection


  1. Within Mediaflux navigate to the location that you would like files to be ingested into.
  2. Using your local desktop explorer/finder window navigate to your local directory where the files to copy are located.
  3. Highlight the files/directories and then drag-and-drop to either:
    • The folder in the hierarchy view
    • The space where files are displayed (middle section of the Asset Finder window)


Mediaflux Desktop shows the location of where the files will be ingested to as you hover over the location to drag-and-drop to.

When you drop the files, an Import Files dialogue box is displayed. Progress through the individual screens or just click “Import Files”




A progress dialog is shown as the files are ingested.




Dismiss the completion dialog and your ingested files can be seen within Asset Finder:




When you click on an ingested file, associated metadata that was extracted during ingest is shown in the right-hand pane as seen in the following screenshot.




If you right-click on an asset, available options are shown, which include Open, Download, Rename, and Destroy:




Version control

If you ingest a new version of an asset to a Collection, a new version of that asset is created. You can see this in the following screenshot where the version is contained in square brackets next to the asset name (e.g. “[2]”) and the metadata shows a version number.




You are able to access the current version of an asset or earlier versions by clicking on the “History …” entry when right-clicking on the asset. This presents the version history for the asset and you are able to access any of the versions by double-clicking on the specific version you want to access.




Further information

A number of Mediaflux Desktop training videos are for viewing here.


Mediaflux Asset Explorer

To access your collection using Mediaflux Asset Explorer, you need to download the client application. This is presently a JAR file (so you need a Java environment on your desktop computer). The JAR file is available at:


When you start the client, you are presented with the login screen as shown below:




Complete the fields as shown above, using your QRIScloud Service Access Credentials for the User and Password fields.

Once signed in, you are presented with the following screen:




The left-hand pane under qrisdata presents the Mediaflux collections that you are provisioned to access. In this example, it shows Collection Q0183.




Similar to Mediaflux Desktop, a right-click on a Collection or sub-collection provides a set of options such as Create, Rename, Download, Share, and Destroy.




For an asset, the right-click provides options to Rename, Share, and Destroy.




Ingesting files to your Collection

  1. Within Mediaflux Asset Explorer navigate to the location that you would like files to be ingested into.
  2. Using your local desktop explorer/finder window navigate to your local directory where the files to copy are located.
  3. Highlight the files/directories and then drag-and-drop to the folder in the hierarchy view


Note: You can only drag-and-drop onto a Collection or sub-collection in the left-hand pane in order to ingest files to that location.

An import files dialog is presented. Note the location of where files are being ingested into is included in the dialog title bar.




When you click “Import Files”, an entry in created in the bottom pane of the Asset Explorer window that shows the transfer progress details and status.

Sharing files from your Collection

You are able to share assets, sub-collections, or the whole collection as a ZIP file with a third-party.

You can share based on:

  • Duration
  • A count of uses
  • Until an expiry date and time is reached


Once you have completed your sharing criteria, you can click on “Create Link”. This generates a URL that you can copy and send to a third-party to provide them with access to a copy of the files you have chosen.

NOTE: This sharing mechanism bypasses any sharing that is done through the QRIScloud portal. The recipient has access to download a copy of the files you have shared.




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